2
VACANCY ANNOUNCEMENT
ADMIN/HR ASSISTANT – IRBID
GENERAL JOB CONDTIONS
Status
Salaried
Salary
salary scale
Duration
5 months from ASAP (renewable)
Advantages
Social security coverage, Health insurance
Number of positions
1
Closing date
07/04/2015
NGO PRESENTATION
Handicap International is an independent and impartial international organization working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights. Handicap International is a not-for-profit organization with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission.
ROLE & RESPONSIBILITIE
Line manager: Admin/HR Officer
Line manager +1: Field Coordinator
ROLE of the Admin assistant
Under the line management of the Administration/
Considering her/his involvement in the Human Resources management, the Administration Assistant must keep all the data confidential, and share it with the relevant HI staff members only
MAIN RESPONSIBILITIE
1.Human Resources
Recruitment:
-Assist your line manager with the publishing of job announcements;
-Assist any head of department in collecting the applications and in organizing the tests and interviews;
-Contact the candidates to announce the outcome of the recruitment process.
Staff Contracts & HR files:
-Ensure that any new employee provides the required documents to HI (info sheet, resume, ID...);
-Ensure that any employee have all contractual documents signed: contract, job description, pay slip, Internal Regulation (IR), child protection and harassment against women form, social security form, health insurance record, etc…;
-Ensure a proper filing of these mentioned documents into each employee’s HR file;
-Ensure proper filing of all the documents concerning disciplinary measures and keep all the data confidential;
-Ensure that each employee’s HR file is complete;
-Assist in communicating to any new employee about his/her rights and duties towards HI (read the IR and lead briefings about administrative management (attendance sheet…);
-Assist your line manager in ensuring that any new employee receive all the required documents and goods according to their position (HI card, IT equipment, visibility items...).
HR management and follow up:
-Support in scanning or photocopying HR documents;
-Assist your line manager in updating the leave records for their employees and matching it with attendance sheet & leave request forms.
2.Accountancy :
-Support in scanning or photocopying accountancy documents (invoice, purchase documents…);
-Ensure the proper filing of accountancy documents.
 3.Other administrative duties
-Ensure proper translation of documents from English to Arabic or Arabic to English;
-Manage the planning of the meeting room;
-Ensure a proper welcoming of visitors & new employees on their first day (introduction to relevant staff, preparation of coffee/tea…).
PROFILE REQUIRED
-BSc. degree in Finance / administration/
-At least 2 years of professional experience in finance and HR field Â
-At least 1 year of professional experience in humanitarian context, preferably in emergency
-Strong interpersonal and intercultural skills
-Ability to work under high pressure
-Arabic & English mandatory (oral and written),
-Good communication
Note
Interested candidates please send resume with cover letter by email to irbid.recruitme
Only e-mail application will be considered. Please mention in the object:
“Admin Assistant Irbid ”
Please note that only shortlisted candidates will be contacted.
ADMIN/HR ASSISTANT – IRBID
GENERAL JOB CONDTIONS
Status
Salaried
Salary
salary scale
Duration
5 months from ASAP (renewable)
Advantages
Social security coverage, Health insurance
Number of positions
1
Closing date
07/04/2015
NGO PRESENTATION
Handicap International is an independent and impartial international organization working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights. Handicap International is a not-for-profit organization with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission.
ROLE & RESPONSIBILITIE
Line manager: Admin/HR Officer
Line manager +1: Field Coordinator
ROLE of the Admin assistant
Under the line management of the Administration/
Considering her/his involvement in the Human Resources management, the Administration Assistant must keep all the data confidential, and share it with the relevant HI staff members only
MAIN RESPONSIBILITIE
1.Human Resources
Recruitment:
-Assist your line manager with the publishing of job announcements;
-Assist any head of department in collecting the applications and in organizing the tests and interviews;
-Contact the candidates to announce the outcome of the recruitment process.
Staff Contracts & HR files:
-Ensure that any new employee provides the required documents to HI (info sheet, resume, ID...);
-Ensure that any employee have all contractual documents signed: contract, job description, pay slip, Internal Regulation (IR), child protection and harassment against women form, social security form, health insurance record, etc…;
-Ensure a proper filing of these mentioned documents into each employee’s HR file;
-Ensure proper filing of all the documents concerning disciplinary measures and keep all the data confidential;
-Ensure that each employee’s HR file is complete;
-Assist in communicating to any new employee about his/her rights and duties towards HI (read the IR and lead briefings about administrative management (attendance sheet…);
-Assist your line manager in ensuring that any new employee receive all the required documents and goods according to their position (HI card, IT equipment, visibility items...).
HR management and follow up:
-Support in scanning or photocopying HR documents;
-Assist your line manager in updating the leave records for their employees and matching it with attendance sheet & leave request forms.
2.Accountancy :
-Support in scanning or photocopying accountancy documents (invoice, purchase documents…);
-Ensure the proper filing of accountancy documents.
 3.Other administrative duties
-Ensure proper translation of documents from English to Arabic or Arabic to English;
-Manage the planning of the meeting room;
-Ensure a proper welcoming of visitors & new employees on their first day (introduction to relevant staff, preparation of coffee/tea…).
PROFILE REQUIRED
-BSc. degree in Finance / administration/
-At least 2 years of professional experience in finance and HR field Â
-At least 1 year of professional experience in humanitarian context, preferably in emergency
-Strong interpersonal and intercultural skills
-Ability to work under high pressure
-Arabic & English mandatory (oral and written),
-Good communication
Note
Interested candidates please send resume with cover letter by email to irbid.recruitme
Only e-mail application will be considered. Please mention in the object:
“Admin Assistant Irbid ”
Please note that only shortlisted candidates will be contacted.