Finance Officer
IRC International Rescue committee - عمان, الأردن
الوصف الوظيفي
Job Summary:
The Finance Officer in the Amman Office performs the day-to-day finance operations. He/she works with the Senior Finance Manager and the Assistant Finance Controller in the maintenance and oversight of the accounting operations to ensure that all finance operations in Amman are performed in accordance with IRC and country office policy and procedures.
Main Responsibilitie
Specific duties
Allocate all staff cost according to their time sheets, as well as, all shared program cost to the grants according to the monthly cost allocation percentages.
Manage all aspects of day to day operations of accounting department.
Assist in the implementation of Finance policies, procedures and systems.
Ensure compliance with IRC procedures and guidelines.
Review all payment documents for proper and adequate back up.
Prepare & review requests from the cash assistance program & reconcile them with the bank
Conduct a time sheet audit for country office from time to time.
Data Entry / Accounting Records
Review expenditure spreadsheet and submit to the Finance Controller
Maintain subsidiary ledgers for advances, receivables and payables
Verify completeness and accuracy of all accounting documents.
Execute a weekly back-up of all financial ledgers on every last business day of the week
Do postings in Sun system and prepare the draft of monthly finance report for HQ.
Payroll and Taxes
Review the national staff payroll that is prepared by HR, for calculation accuracy and completeness.
Record the national payroll; ensure standard financial controls are maintained and that all payments are accurate and legitimate
Ensure proper tax grades are used and all payments to Income and Sales Tax Department are accurate and legitimate
Prepare required tax reports to Tax authorities.
Bank Operations
Process cash withdrawals from the bank and ensure timely bank payments
Liaise with bank officials in order to ensure uninterrupted bank services
Obtain monthly bank statements in the first week of the following month for all bank accounts
Prepare monthly bank reconciliation schedules.
Cash Operations / Preparation of Vouchers
Ensure internal control procedures are followed for all cash disbursement, exchanges, receipts and transfers
Inform Finance Controller of all discrepancies
Ensure that cash payments are reduced as much as possible
Other
Assist the Finance Controller in responding to internal and/or external audit requests
Provide training to program staff on finance issues
Check sub-grantee reports and arrange payments to them with FC check and CD approval
Prepare monthly balance sheet reconciliation reports
Assist the and the Budget & Compliance Manager and Finance Controller in donor reports preparation
Review all Purchase Orders and Purchase Requests for proper coding and budget adequacy
Liaison with Supply Chain, Administration and Program.
In liaison with Logistics department, prepare commitment lists every month for financial obligations already entered into but not captured in financial reports.
Participate in tenders and review tender documents
المهارات
Requirements:
•Bachelor’s degree in Finance, Accounting or Advance Diploma in Accounting from recognized College/
•Minimum of three years of finance or accounting experience
•Computer literate with significant experience in MS. Office, accounting package knowledge (SUN system) will be an added advantage.
•Previous experience with International NGOs and/or USAID projects is highly desirable.
•Effective communication skills, both written and verbal
•Fluency in English
•Excellent skill with MS. Excel is a must.
•Ability to prioritize among multiple tasks and make decisions.
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IRC International Rescue committee - عمان, الأردن
الوصف الوظيفي
Job Summary:
The Finance Officer in the Amman Office performs the day-to-day finance operations. He/she works with the Senior Finance Manager and the Assistant Finance Controller in the maintenance and oversight of the accounting operations to ensure that all finance operations in Amman are performed in accordance with IRC and country office policy and procedures.
Main Responsibilitie
Specific duties
Allocate all staff cost according to their time sheets, as well as, all shared program cost to the grants according to the monthly cost allocation percentages.
Manage all aspects of day to day operations of accounting department.
Assist in the implementation of Finance policies, procedures and systems.
Ensure compliance with IRC procedures and guidelines.
Review all payment documents for proper and adequate back up.
Prepare & review requests from the cash assistance program & reconcile them with the bank
Conduct a time sheet audit for country office from time to time.
Data Entry / Accounting Records
Review expenditure spreadsheet and submit to the Finance Controller
Maintain subsidiary ledgers for advances, receivables and payables
Verify completeness and accuracy of all accounting documents.
Execute a weekly back-up of all financial ledgers on every last business day of the week
Do postings in Sun system and prepare the draft of monthly finance report for HQ.
Payroll and Taxes
Review the national staff payroll that is prepared by HR, for calculation accuracy and completeness.
Record the national payroll; ensure standard financial controls are maintained and that all payments are accurate and legitimate
Ensure proper tax grades are used and all payments to Income and Sales Tax Department are accurate and legitimate
Prepare required tax reports to Tax authorities.
Bank Operations
Process cash withdrawals from the bank and ensure timely bank payments
Liaise with bank officials in order to ensure uninterrupted bank services
Obtain monthly bank statements in the first week of the following month for all bank accounts
Prepare monthly bank reconciliation schedules.
Cash Operations / Preparation of Vouchers
Ensure internal control procedures are followed for all cash disbursement, exchanges, receipts and transfers
Inform Finance Controller of all discrepancies
Ensure that cash payments are reduced as much as possible
Other
Assist the Finance Controller in responding to internal and/or external audit requests
Provide training to program staff on finance issues
Check sub-grantee reports and arrange payments to them with FC check and CD approval
Prepare monthly balance sheet reconciliation reports
Assist the and the Budget & Compliance Manager and Finance Controller in donor reports preparation
Review all Purchase Orders and Purchase Requests for proper coding and budget adequacy
Liaison with Supply Chain, Administration and Program.
In liaison with Logistics department, prepare commitment lists every month for financial obligations already entered into but not captured in financial reports.
Participate in tenders and review tender documents
المهارات
Requirements:
•Bachelor’s degree in Finance, Accounting or Advance Diploma in Accounting from recognized College/
•Minimum of three years of finance or accounting experience
•Computer literate with significant experience in MS. Office, accounting package knowledge (SUN system) will be an added advantage.
•Previous experience with International NGOs and/or USAID projects is highly desirable.
•Effective communication skills, both written and verbal
•Fluency in English
•Excellent skill with MS. Excel is a must.
•Ability to prioritize among multiple tasks and make decisions.
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